Time-Sensitive Tasks of ANSI C63

Target Time-Sensitive Tasks of ANSI ASC C63™

(14 October 2006)

These are considered target or approximate time sensitive tasks. ASC C63™ will work to meet these times with the realization that the committee leadership is volunteers which need to work within their job constraints. In addition, these tasks are subject to change as C63™ revises its procedures receives ANSI response/approval

Task Description	Task Period	Action Required
These procedures meet the requirements for due process and development of consensus for approval of American National Standards as given in ANSI Essential Requirements: Due process requirements for American National Standards.	yearly	Essential Requirements available to all on ANSI site www.ansi.org ASC C63™’s web site where these tasks and major references and activity of the committee will be located is www.c63.org Secretary shall monitor ANSI site and inform Consensus Body when ASC-C63™ Procedures need to be updated.
Maintaining the standards developed by the ASC in accordance with ANSI Procedures Essential Requirements.	Continuous	Subcommittee Chairs shall inform the Consensus Body, at each Body meeting, the status of maintenance on all standards for which the Subcommittee has responsibility to maintain.
Responding to requests for interpretations of the standard(s) developed by the consensus body	7 weeks from receipt of interpretation request from C63™ Secretary	Subcommittee Chairs are responsible for acting upon the request in accordance with C63™'s Procedures INTERPRETATION: The interpretation group is assembled from those who were responsible for the standard in question. Target schedule is: Week one - Interpretation group formed Weeks two & three - Interpretation group consider request for interpretation and prepares draft interpretation Week four - SC Chair sends draft interpretation (with list of interpretation sub-group) to Secretary for C63™ vote. Weeks five & six - C63™ voting period *Week seven - Secretary responds to requestor and archives documentation. The interpretations report will be archived. EXPLANATIONS: Explanations are the responsibility of the subcommittee chair which is responsible for the standard in question. Explanations do not involve changes in the standard, but only to further explain the details that are in the standard. The explanation group resides in the subcommittee without C63™ vote needed to provide explanation to the questioner

Task Description	Task Period	Action Required
The secretary shall review the consensus body membership list annually.	As needed	C63™'s Membership Committee's report at each Consensus Body meeting shall contain membership changes for attachment to the Minutes. Subcommittee Chairs shall submit a membership list to the Consensus Body at its first yearly meeting for approval. C63™ Secretary shall update website where Membership list resides.
The secretariat shall maintain a current and accurate consensus body roster and shall distribute it to the members and their consensus body representatives at least annually.	Each meeting	Current C63™-approved rosters will be attached to meeting minutes.
The scope, duties, and membership of all subgroups shall be reviewed by the consensus body annually.	annually	Subcommittee Chairs submit to the Consensus Body at its year’s first meeting a copy of the subcommittee’s current scope, duties and membership roster for review.
A majority of the members of the consensus body shall constitute a quorum for conducting business at a meeting.	each meeting	Roll call will be taken at the start of Consensus Body meetings and an announcement made, and recorded, that at least 50% of the voting membership was present. Also, meeting participants will be advised that only C63™ members may vote.
Voting on Standards. Prompt consideration shall be given to the expressed views and objections of all participants, including those commenting on the listing in Standards Action.	4 weeks from ballot closing	Chair* of balloting comment resolution group determines appropriate response action on all expressed views and objections. (*Normally the chair of the Working Group for the standard is the chair of the comment resolution group.)
If the secretariat does not submit the proposal (proposed standard) to ANSI within a reasonable period of time, any member(s) of the consensus body may make the submittal.	4 weeks after receipt of voting results, disposition of views, objections, appeals	C63™’s Secretary submits proposal to ANSI. Copy of this action shall be archived.

Task Description	Task Period	Action Required
Records concerning actions on Standards developed by C63™, or a part(s) of a Standard developed by C63™, maintained under the continuous maintenance option shall be retained for a minimum of five (5) years or until approval of the subsequent revision or reaffirmation of the complete standard. Records concerning withdrawals of all Standards developed by C63™ shall be retained for at least five years from the date of withdrawal.	Continuous	The records will be maintained via a Standards Status matrix chart that references the location of the archival documentation. See http://www.c63.org/documents/c63/C63_Status_04-25-06-JFL.htm This becomes part of the archived records.
Within thirty days after receipt of the complaint, the respondent (chair or secretariat representative) shall respond in writing to the appellant, specifically addressing each allegation of fact in the complaint to the extent of the respondent’s knowledge.	The target shall be 30 days after receipt of complaint	C63™ Chair (or Secretary) will respond in writing to appellant. The response will be based on getting information to answer the appeal from the SC or WG which has the responsibility for the standard which is the subject of the appeal.

Task Description

Task Period

Action Required

Records concerning actions on Standards developed by C63™, or a part(s) of a Standard developed by C63™, maintained under the continuous maintenance option shall be retained for a minimum of five (5) years or until approval of the subsequent revision or reaffirmation of the complete standard.

Records concerning withdrawals of all Standards developed by C63™ shall be retained for at least five years from the date of withdrawal.

Continuous

The records will be maintained via a Standards Status matrix chart that references the location of the archival documentation.

See http://www.c63.org/documents/c63/C63_Status_04-25-06-JFL.htm

This becomes part of the archived records.

Within thirty days after receipt of the complaint, the respondent (chair or secretariat representative) shall respond in writing to the appellant, specifically addressing each allegation of fact in the complaint to the extent of the respondent’s knowledge.

The target shall be 30 days after receipt of complaint

C63™ Chair (or Secretary) will respond in writing to appellant. The response will be based on getting information to answer the appeal from the SC or WG which has the responsibility for the standard which is the subject of the appeal.